Special Meeting 07 2014

Minutes for the Board of Directors Meeting July 1, 2014

Present:
Forrest Rode – President Marium Mohammad – Property Manager
Matt Ayer – Vice President Ellen Swanson – Resident Manager
Steve Wilson - Secretary
Ron Gray – Treasurer

May 29, 2014 Board Meeting Minutes - Motion for approval by Rode, second by Ayer, approved 4-0.
May 5, 2014 Special Meeting Minutes – Motion for approval by Rode, second by Ayer, approved 4-0.
June 26, 2014 Special Meeting Minutes – Motion for approval by Rode, second by Gray, approved 4-0.
Resident Manager Report:
Ellen Swanson noted that she had e-mailed comments the prior evening on the new half-time Resident Manager position description (supposed to be effective July 1) and felt it needed further refinement. She was instructed to work with Marium and get it resolved.

Ellen was also requested to clean the back deck drains (clogged grates), which needed attention. She was advised these need regular inspection.
Treasurer Report:
Ron Gray advised he was still working with Phillips on getting some data corrected for the June financial statements.
Ron advised he was still working with the bank on six (6) issues to get the building envelope rehabilitation loan structured.
We still have two Foundation Bank accounts; Ron advised he will keep them open in anticipation that we may need them for FDIC insurance coverage when construction loan money is advanced.
Our Accounts Receivable are in much better condition, as collections have improved.
Special Assessment:
Marium is working with the attorney on the notices and information that has to go to homeowners and packages will be mailed shortly.
Annual Meeting:
Forrest needs to prepare President’s letter for the package to homeowners. Nominations for Board of Directors due July 14.

Meeting adjourned at 7:45 PM
Recorded by Steve Wilson

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