Board Meeting 2016 01

Parc on Summit
CONDOMINIUM HOMEOWNERS ASSOCIATION
Date:
January 21, 2016
GFK Offices
6:30 PM

Meeting Minutes

6:35 Call Meeting to Order
Present:
BOARD OF DIRECTORS
GUESTS/RESIDENTS
Matt Ayer, Member at Large (ABSENT)
Phillip Arnitaugh, Owner
Scott Clawson, President
Megan Pennington, Property Manager (GFK)
Galan Potter, Vice President
Anthony Supenia, Resident Manager
Alin Sirbu, Treasurer
Daren Baker, Prospective N504 buyer
Dena Lee, Member at Large

6:30-6:45 Homeowners Open Forum 15 min

Concerned about sunlight coming in the windows on CDs. Recommend keeping any collection out of sunlight. UV protection exists on the windows.

Storage lockers. Should have one storage locker per unit. No record of storage locker assignments. This is an ongoing project for the Parc to determine who has what storage and reapportion appropriately.

Dena Lee, Scott motions we accept her as member at large, Alin seconds.

6:45-6:50 Approval of prior month’s meeting minutes- October 2015
Approved

6:55- 7:15 Construction wrap up
Front fence
some repair may be needed for concrete

Back Fence
we need to decide where exactly to mount it. Will need gates to allow for emergency access to neighboring building. More
Garage insulation - still needs to be done for code.
Elevator flooring has been completed.
Roof furniture
Megan is looking into tables and chairs and BBQs for the roof now that it has been approved for use by the fire department.

North Tower water remediation. 2.5 weeks estimate until walkways are completed. North elevator - Was out of service for 3 months. Insurance has paid us for these repairs.
Last loan withdraw is completed. Alin feels we are about 70k under budget.

7:15-7:20 Financial Report
Operating Cash Account $176,167.12 –includes $132K in insurance proceeds
Reserve Account(s) $287,735.09
SA Account(s) $109,139.45
Total Assets $574,281.77

7:20-7:30 Old Business- updates
Preventative Maintenance plan
Bed bugs- preventative maintenance
Landscaping to the building - 10k budget for plants. Separate budget for parking strip trees later. We will see how much it costs to remove palm
Upgrade Cable and Phone lines with another system/Remote or new install
Bring the Security Camera system back on line. Add more cameras Via Intercom, Parking garage and Side entrances.
Bike racks in common area
Update on Water loss repairs
Timeline for purchase of furniture and grills for roof top decks

7:30-8:00 New Business/Items for discussion
Revamp of rules and regulations - have not been updated since 1999.
find OCR software for current rules for an electronic copy.
fees and fine structure.
Ratification of board vote to accept the 2015 annual audit

Adjournment

Tabled Items
Building key fob system
Upgrade Cable and Phone lines with another system/Remote or new install
Bring the Security Camera system back online. Add more cameras Via Intercom, Parking garage and Side entrances

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