Board Meeting 11 2013

Parc on Summit
Minutes of November 19, 2013 Board of Directors Meeting

Forrest Rode – President
Matt Ayer – Vice President
Ron Gray – Treasurer
Joe Whiting – Member at Large
Marium Mohammad – Property Manager
David & Ellen Swanson (in part) – Resident Manager

Steve Wilson – Secretary

Resident Manager Report – The previous month was, for the most part, routine.
• The board will follow up with Ralph regarding Dave meeting with vendors and handling No Parking issues for the arborist.
• Marium will contact Century Link regarding charges for unused phone line.
• Ellen will update billing addresses as appropriate.

Minutes Approved – Motion by Rode, seconded by Whiting, approved 4 – 0 for approval of the October 2013 Minutes.

Treasurer’s Report – Ron Gray reviewed the Association finances with the Board:
• Ron is confirming the interest account
• Awaiting list of October late payments from Phillips
• Foundation Bank signature card ready for approval and submission
• Special Assessment payments can be made using dues payment methods

Rear deck waterproofing project – Multi-M has been engaged.

Exterior Update – Motion by Rode, seconded by Gray, approved 4 – 0 to engage Kilburn Architects to develop a package for the exterior update based on their interview and positive references. The board discussed the possibility of incorporating floor and carpet repairs into the scope of work.

Insurance Attorney – the board will interview a recommended insurance attorney at the next meeting.

Marium will look into obtaining and housing at least three years of paperwork, filings, and records.

Next Meeting: Tuesday, December 17, 6:30 PM, Capital Hill Library (Harvard Ave)

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