Board Meeting 10 2013

Parc on Summit
Minutes of October 22, 2013 Board of Directors Meeting

Present:
Forrest Rode – President
Matt Ayer – Vice President
Ron Gray – Treasurer
Joe Whiting – Member at Large
David & Ellen Swanson (in part) – Resident Manager

Absent:
Steve Wilson – Secretary
Marium Mohammad – Property Manager

Resident Manager Report – The previous month was for the most part routine.
• The board will work with Phillips to clarify roles and responsibilities of Resident- vs Property Managers.

Minutes Approved – Motion by Rode, seconded by Gray, approved 4 – 0 for approval of the August 2013 Minutes as revised.

Treasurer’s Report – Ron Gray reviewed the Association finances with the Board:
• Ron has been working with Phillips and September has been satisfactorily closed; statements will be available shortly.
• 2012 tax return for year ending 6/30/13 under review prior to signature and filing
• Foundation Bank account – Motion by Rode, seconded by Whiting, approved 3 – 0 (Gray abstained) to update signature authority and address of record from S Heidema to R Gray
• Annual audit – Ron to follow up with auditor to identify reason for ~20% increase over last year’s cost

Rear Deck Waterproofing – Motion by Gray, seconded by Rode, approved 4 – 0 to engage Multi-M for the waterproofing project based on their bid.

Construction schedule – The board is working to develop a schedule for the exterior maintenance project and the special assessment, and will obtain architect proposals through David Bach.

Next Meeting: Tuesday, November 19 at 6:30 PM Capital Hill Library (Harvard Avenue)

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