Board Meeting 08 2013

Parc on Summit
Minutes of August 29, 2013 Board of Directors Meeting

Present:
Forrest Rode – President
Matt Ayer – Vice President
Ron Gray – Treasurer
Steve Wilson – Secretary
Joe Whiting – Member at Large

Appointment of Board Members – Because our Annual Meeting failed to achieve a quorum, the membership could not elect new Board Members for two vacant positions. The Board selected Forrest Rode and Ron Gray to fill those positions.
NOTE: All five (5) Director positions will have to stand for election at the next Annual Meeting. It will be imperative that a quorum be achieved for election purposes, or the association will not have a Board of Directors.
Election of Officers – The Board elected these officers:
Forrest Rode – President
Matt Ayer – Vice President
Ron Gray – Treasurer
Steve Wilson – Secretary
Joe Whiting – Member at Large

Homeowner Issues:
• The Board decided it needed an e-mail response from the Property Manager and Resident Manager with more details on a plumbing problem which involved units S-503 and S-103. Forrest Rode will then respond to questions from Ellen Hutchinson.
• The Board decided it needed an e-mail response from the Property Manager to follow up on exterior lighting concerns of Ellen Hutchinson.
• Follow up on Resident Manager’s Report about probable typo. Affected unit was N-403 or S-403? Forrest Rode to investigate.
July Board Meeting Minutes: Approved 4-0, Ron Gray abstaining.
Finances:
• The Board reviewed finances. Ron Gray will follow up on closing two old accounts at Foundation Bank in Bellevue.
• Concern was expressed that we have now surpassed the more than 50% rental threshold in the building, which can complicate sales and loans. Ron Gray to review with the Property Manager and confirm the count. (Appears to now be 46 out of 76 units are rentals.)
• Discussion of a rental cap ensued, with the thought that it would have to grandfather existing rentals, but help improve the owner occupancy rate, and assist us in preserving financing options.
Motion by Rode, Seconded by Wilson, Approved 4-0, Whiting abstaining, to have Wilson consult the association attorney about a potential change to our governing documents, which the association owners would then have to vote on.
• The Association owns a parking space that is unused and available for rent. Motion by Wilson, seconded by Rode, approved 5 – 0 that the space will be advertised and rented for $100 monthly to a resident of the building.
• Discussion of completion of the rear deck waterproofing, now that the litigation is settled. Motion by Wilson, seconded by Ayer, and approved
5-0 that a $76,000 special assessment is enacted to complete these repairs. The Treasurer will follow up on the details.
• Motion by Rode, second by Whiting, approved 5-0 to retain Architect Ralph Allen to complete the waterproofing repairs.
Next Meeting: Tuesday, September 10 at 6:30 PM Capitol Hill Library (Harvard Avenue)

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