Board Meeting 08 2012

August 20, 2012

Parc On Summit Condominium Minutes - Board of Directors Meeting

Call to Order
Forrest Rode, President, called to order the Board of Directors meeting of the Parc on Summit Condominium at 6:30PM on Monday, August 20, 2012 at the Capitol Hill Public Library - 425 E. Harvard Avenue, Seattle, WA 98122.

Forrest Rode – President
Steve Wilson – Vice President
Matt Ayers – Treasurer
Ellen Hutchinson – Secretary
Joe Whiting – Member at Large
Suzanne Heidema – Property Manager
Dave Swanson – Resident Manager
Nancy Wrather (In part) – Homeowner
Gabe Garcia – Homeowner

Minutes Approved
June Meeting Minutes approved by Rode, Wilson, Ayer, and Whiting, Hutchinson abstaining. July Annual Meeting Minutes approved unanimously.

2012 – 2013 Officer Roles
The Board unanimously elected the following roles:
President: Forrest Rode
Vice President: Steve Wilson
Treasurer: Matt Ayer
Member-at-Large: Joseph Whiting
Secretary: Ellen Hutchinson

Homeowner Issues:
• Parking Stall Obstruction: Nancy Wrather expressed frustration about parking in her garage stall. She would like to see the recycle dumpsters moved elsewhere, and said a neighboring vehicle parks in a manner that partially blocks her access. The Board agreed to investigate.

• North Rooftop Water Spigot: Nancy also commented that she believes the faucet on the north roof ought to have a hose on it, to reach the barbecue grill area of the north roof. She also questioned the original design of the roof, as the faucet location promotes traffic on the torch-down portion of the roof, which is the portion of the roof most susceptible to damage. The Board advised that the architect is now investigating a small, intermittent leak on the north roof. Consequently, the north roof will be closed penjavascript:;ding conclusion of the investigation, and repairs being made. Conclusion of the deck project permits return of the barbecue grill and picnic tables to the plaza deck. (South alcove in the rear.)

Financial Report:
Suzanne Heidema reviewed the finances and monthly statements with the Board. Collections are in good shape with very few delinquent account receivables. Operating expenses are in line with budget.

Deck Project Report:
Steve Wilson advised that the Project Manager, Robin Cole of Leschi Property Management, is working with the Architect, Ralph Allen, and General Contractor, Blue Wave, to get everything documented and finalized, so the final billing may be submitted.

Balcony Repair Report:
Steve Wilson advised that four companies have been solicited to bid and have viewed the property. Two have submitted bids, and we are awaiting responses from the other two. Our attorney is reviewing our insurance policy to see if these repairs are a covered event.

Reserve Study:
The Board selected Association Reserves to complete a Reserve Study for the building by October 2012, so we will be in compliance with state law. Rode, Wilson, Ayers, Hutchinson voting aye, and Whiting voting nay.

Annual Audit:
The Board unanimously selected Jay Vandal, CPA to do the annual audit.

Property Management Search:
The Board has been conducting informational interviews to gain a better understanding of the characteristics the Parc will be looking for in a new property management company. They are in the process of synthesizing a list of qualifications to be used in the interviewing process.

Monday, September 17th, 6:30 PM, at the Capitol Hill Library

Ellen Hutchinson
Parc on Summit Secretary

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