Board Meeting 05 2013

May 7, 2013

Parc On Summit Condominium Minutes - Board of Directors Meeting

Call to Order
Marium Mohammad, Property Manager, called to order the Board of Directors meeting of the Parc on Summit Condominium Association at 6:30PM on Tuesday, May 7, 2013 at the Capitol Hill Public Library - 425 E. Harvard Avenue, Seattle, WA 98122.

Forrest Rode - President
Steve Wilson - Vice President
Matt Ayer - Treasurer
Ellen Hutchinson – Secretary
Joe Whiting - Member at Large
David and Ellen Swanson – Resident Managers
Marium Mohammad - Property Manager, Phillips Real Estate Service
Gabe Garcia - Homeowner

Resident Manager Report
David Swanson reported that he has been assisting J2 with their inspection, however Marium Mohammad clarified that he will not be directing the work. He explained that they have power washed the back area and inquired if there is interest in hosting another BBQ. No decision was made on a date for the BBQ. In an email, they also reported that they had conducting routine landscaping, cleaned the dumpster chutes, deodorized the dumpsters, assisted with the annual fire alarm inspection, refilled the dog poop bags, and processed a new renter in N208.

Homeowner Announcements and Concerns
• Gabriel Garcia expressed his concern with the responsiveness of Phillips Real Estate Property Management. He felt that he had received the run around when inquiring about how to submit his homeowners dues and clarified that Parc owners should only have Marium as the contact for Phillips and not be required to interact with separate individuals in their accounting department. Marium explained that the transition period caused some confusion, but she is the Parc contact and will try to facilitate communications better so that owners do not have to interact with multiple Phillips personnel.
• Ellen Hutchinson noted that owners did not receive dues coupons for June or beyond. Marium was not aware of this, but said that she will have coupons sent out as soon as possible. In the meantime owners can send their June dues directly to the Phillips Seattle office without a coupon.
• Both Gabriel and Ellen expressed concern that there was not ample notification policies in place for such events as key changes. Ellen explained that there is a motion for a notification policy in the works and will hopefully be reviewed at the next Board meeting.

Matt Ayer updated the minutes to clarify the Communications Resolution section. Steve Wilson made a motion to approve the updated April minutes, Joe Whiting seconded, and it was unanimously approved.

Financial Report
Marium did not have the financial report ready, but said that it would be emailed to Board members shortly. Matt Ayer, Treasurer will meet with the Phillips bookkeeper to review any questions he may have about his role, in regards to monitoring the financials.

New Business

J2 Evaluation: Marium Mohammad
Marium reported that the J2 inspection is scheduled for May 8th and there should be an evaluation report ready for Board review by May 10th. The Board can review the results and then determine if there is a need to meet with J2 prior to the June Board meeting. She will also send the Board the signed J2 contract. Steve Wilson reminded Marium that the insurance requires that the cantilevered decks be included in the evaluation.

Secretary and Property Manager Roles: Ellen Hutchinson
Ellen clarified that the Secretary's role is to take the meeting minutes and distribute them to owners, along with other administrative tasks, such as maintaining the Parc website and monitoring the Parc general email address. Marium will assume the task of preparing meeting agendas and taking over the role of Property Manager contact to replace Leschi Property Management.

Next Board Meetings
Monday, June 3rd
Monday, July 1st
Tuesday, August 13th

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