Board Meeting 03 2013

March 19, 2013

Parc On Summit Condominium Minutes - Board of Directors Meeting

Call to Order
President Forrest Rode called to order the Board of Directors meeting of the Parc on Summit Condominium Association at 6:30PM on Tuesday, March 19, 2013 at the Capitol Hill Public Library - 425 E. Harvard Avenue, Seattle, WA 98122.

Forrest Rode - President
Steve Wilson - Vice President
Matt Ayer - Treasurer
Ellen Hutchinson – Secretary
Joe Whiting - Member at Large
David Swanson – Resident Manager
Cheryl Heilman - Homeowner
Bree Riley - Homeowner
Tim Pfohl - President, Phillips Real Estate Services
Marium Mohammad - Property Manager, Phillips Real Estate Service

Property Management Company Introduction
President Forrest Rode and Secretary Ellen Hutchinson, on behalf of the HOA, signed the contract to hire Phillips Real Estate Service to replace Leschi Property Management as the property management company for the Parc on Summit Condominium. Tim Pfohl, President of Phillips Real Estate Service, introduced Marium Mohammad as the Property Manager for Parc on Summit. The transition will begin immediately and Phillips will begin acting in full capacity as property manager as of April 1st.

Matt Ayer made a motion to approve the January minutes, Steve Wilson seconded, and it was unanimously approved. The February minutes were not approved because there was not a quorum of the Board at that meeting.

Homeowner Announcements and Concerns
Ellen Hutchinson announced again that the website has a monitored Forum section where owners are able to ask questions, express concerns, and discuss. She also expressed that the two hour notice for the garage door re-keying was unacceptable and raised that a communications notification policy needs to be clarified. Based on a comment at the February meeting, Ellen Hutchinson inquired about whether or not the move-in fee was budgeted in a separate line item for use only on hallway maintenance, etc. and Steve Wilson confirmed that those funds are restricted to those purposes.

Resident Manager Report
David Swanson reported that the garage door re-keying was not completed because the receiver allows both the previous code and the new code to open the door. He explained that the receiver will be adjusted in the next few days and in the meantime, both he and Ellen Swanson are available to assist owners and residents with re-keying issues.

Financial Report
Steve Wilson made a motion to pay Barker Martin $6,761.85 towards payment for the Leckman's Lawsuit legal work. Forrest Rode seconded and it was unanimously approved.

Steve Wilson made a motion to wave the penalty for Mr…..'s late payment. Forrest Rode seconded, Matt Ayer and Ellen Hutchinson vote aye, and Joe Whiting abstained.

Communications Resolution
Joe Whiting made a motion to pass the below resolution to clarify the Board of Directors communication policy. Matt Ayer and Ellen Hutchinson voted aye. Forrest Rode and Steve Wilson voted neigh. This resolution was passed by a majority vote of a quorum.

WHERAS the Board of Directors of the Parc on Summit Homeowner's Association ("the Board") wishes to maintain consistent and positive communication with the Parc on Summit Homeowners Association ("the HOA"):

BE IT RESOLVED THAT all communication from the Board or Board Members directed to the membership of the HOA be forwarded by the Secretary or receive approval by no fewer than two other Board Members (not including the originator of said communication).

BE IT ALSO RESOLVED THAT any communication not meet the above criteria must contain wording to indicate that "this communication is not on behalf of nor does it represent the Board of Directors of the Parc on Summit Homeowner's Association."

Amendment Vote Update
Steve Wilson announced that the by-laws amendment passed and once Michael Park, previous Secretary, signs all of the ballots the election will be completed. Michael Park must sign the ballots because he was the Secretary when the election began.

Estimated Project Schedule
Steve Wilson explained that the Board needs to identify an architect in order to develop the project scope and pursue a master loan in April. Forrest Rode made a motion to have Steve Wilson negotiate with Ralph Allen of Grace Architects to determine what his fee would be for the project. Matt Ayer seconded and it was unanimously approved. In the next two weeks the Board will confer with the new property management company and determine whether or not to continue with Ralph Allen.

Tim Pfohl, Phillips Real Estate President, will provide the Board with potential project managers so that the Board can evaluate them in conjunction with Robyn Cole, Leschi Property Management, who has conducted project management for the Parc on prior projects.

Once an architect and project manager is determined, project scope options will be developed in relation to pursuing a master loan. If the Board preferred scope includes significant design changes, such as an enclosed roof, then the ownership will need to vote.

Blue Wave Settlement
Steve Wilson reported that the Blue Wave lawsuit has been settled.

Next Board Meetings
Tuesday, April 16th
Tuesday, May 7th
Monday, June 3rd

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